Church hospitality team rota software
Give hospitality teams a rota people can actually reply to.
Levites helps churches plan coffee, serving, setup, and cleanup roles with mobile replies, reminders, and team communication.
Last updated: 2026-06-26
Common problem
Hospitality rotas look simple until someone forgets setup, the coffee team is short, or cleanup falls to the same few people again.
- Setup, serving, and cleanup roles need different arrival and finish times.
- Volunteers may not realise a rota changed after it was printed.
- Leaders need a quick way to see who has confirmed.
What Levites helps you do
- Plan coffee, refreshments, setup, serving, clearing, and cleanup roles.
- Collect replies so leaders know who is coming.
- Send reminders before volunteers need to arrive.
- Keep practical notes and team communication near the rota.
How to set it up
- Create the hospitality team and add recurring Sunday roles.
- Assign volunteers for setup, coffee, serving, and cleanup.
- Send the rota and collect replies from the app.
- Review gaps and remind people before the service or event.
Suggested rota fields
- Role and arrival time
- Assigned volunteer
- Reply status
- Serving notes, supplies, and cleanup instructions
Frequently asked questions
- Is Levites too much for a small hospitality team?
- No. A small team can start with a simple rota and use Levites mainly for replies, reminders, and shared team context.
- Can we rota setup and cleanup separately?
- Yes. Create separate roles for the practical jobs your hospitality team needs each week.
- Can hospitality and welcome teams both use Levites?
- Yes. Churches can run multiple ministry teams in one workspace while each team keeps its own rota.