Church welcome team rota software
Know who is greeting, hosting, and covering the door before Sunday.
Levites helps welcome team leaders plan service coverage, collect volunteer replies, and keep reminders clear for every person on the rota.
Last updated: 2026-06-26
Common problem
Welcome teams are often the first people visitors meet, but their rota is easy to treat casually until someone does not arrive.
- Door, hosting, and car park roles need clear arrival times.
- Volunteers may miss spreadsheet updates or old WhatsApp messages.
- Leaders need to know who has actually confirmed before Sunday morning.
What Levites helps you do
- Plan greeters, door team, hosting, car park, and information desk roles.
- Send each person their assignment with a clear reply action.
- Track accepted, declined, and pending volunteers at a glance.
- Use reminders to reduce Sunday morning uncertainty.
How to set it up
- Create your welcome team and add the roles needed for each service.
- Assign volunteers to door, greeting, car park, hosting, or other welcome roles.
- Ask each volunteer to accept or decline from the mobile app.
- Review open slots and send reminders before the service.
Suggested rota fields
- Service and arrival time
- Door, greeting, hosting, and car park roles
- Volunteer reply status
- Notes for visitors, special events, or new people
Frequently asked questions
- Can Levites support simple welcome team rotas?
- Yes. You can keep the setup light and start with only the roles your church needs each Sunday.
- Can volunteers get reminders?
- Yes. Levites supports mobile reminders so volunteers do not have to hunt through old messages.
- Can this work alongside printed rotas?
- Yes. A church can keep a printed rota for noticeboards while using Levites as the live source of replies and changes.